Extended Care Enrollment
We offer after school care for children in Grades TK–5th.
Need To Know
- Costs: $11.20 to $13.40 per hour
- Open Enrollment Begins:
- First come, first serve
- A CommunityPass account is required (one per household)
Before You Start
Plan your schedule before registering to avoid under-enrolling or accidentally double-booking your child's enrollment (view Quick Guide for details).
2025/2026 Open Enrollment is not visible to the public until the program's scheduled start date and time.
Learn about PRD's after school care offerings
City and School District Employees
If you are employed with the City of Piedmont or Piedmont Unified School District, and your child is participating in PRD"s recreation programs, contact us to review your account settings before enrollment.
Online Instructions
View/download step-by-step instructions with screenshots for registering on Community Pass:
Steps
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Log into CommunityPass during your open registration period. To prevent errors or delays, do not log in before this time.
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Select Click Here to Register/Reserve.
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Select Continue next to your child's school and type of afterschool care you want. Make sure to select the correct school site!
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Check the box next to the names of the children you want to register and click Continue.
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For each child, select the days and timeblocks you want and click Continue.
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Review the policies, enter your name, and click Continue.
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Enter your payment information and click Complete Transaction.
Payment is available by credit card (3% processing fee) or e-check (1% processing fee). Families are required to keep current payment information linked to your account for future payments.
Registration is not complete until your transaction is finalized. You will receive an email confirmation.
What’s Next
Please review your receipt to confirm enrollment. You can also log into your CommunityPass account at any time to review program registrations.
Once enrolled, you do not need to re-enroll each month. Enrollment automatically rolls over each month, with the same schedule, unless you submit a request to withdraw.
Participant Intake Form
This form is required for all Schoolmates and Minimates participants and must be completed before your child's first day. The form will be available online through CommunityPass starting August 1. It is a supplemental form, separate from program registration, and does not take the place of Schoolmates/Minimates enrollment.
The Participant Intake Form includes critical emergency contact and allergy information, so it's essential that it is accurate and up to date. If your child was previously enrolled, your information will be pre-filled— however, please review and update all fields as needed.
Monthly Payments
The 1st month’s tuition is due at the time of registration. Ongoing tuition will be automatically charged on the 10th of each month.
If a balance becomes past due and remains unpaid, enrollment may be suspended until the full balance is paid. Please ensure your payment information is current on your account. If you need to update your payment method, contact us so we can link your new card to your automatic payments.
Monthly tuition will be adjusted to account for program closures and holiday breaks.
Waitlists
Block Booking: If the day you need is full, you can add your child to the Block Booking waitlist. Please note the waitlist is intended for those requiring full-time hours, not as a placeholder for partial time requests. Staff will contact families by email as openings occur.
Flexi-Care does not offer a waitlist. Pending program availability, opportunities to register for new timeblocks are available on the 20th of every month.
Minimates: After the school year starts, registrations will automatically be placed on a waitlist. Staff will contact families by email when openings are available.
Conflicts and Cancellations
Refunds, credits and make-ups are not provided for missed days or early pick-ups. Exceptions may be made for extended absences due to illness or family emergencies, in which case a credit may be issued, refunds are not available.
Withdrawals
To withdraw from a time block or the program, please email your request to [email protected].
The withdrawal deadline is the 15th of each month prior to the next month's service dates. For example, to withdraw from November, you must submit your request by October 15.
A withdrawal is defined as canceling all hours within an enrolled time block.
Please note: Due to program capacity limits, re-enrollment is subject to availability and is not guaranteed. If the program is full, you may not be able to secure the same hours again.
Mid-Year Enrollment
Mid-Year enrollment begins in September. Enrollment is first come, first served, based on availability and room capacity. Your registration is not complete until the transaction is finalized. Please review your receipt to confirm enrollment.
- Flexi-Care: Families can enroll between the 20th (starting at 6:00 pm) and the 25th of each month during the school year.
- Block Booking: Join the waitlist during open enrollment periods. Staff will notify you when a space is available.
Your first day begins on the next range of service dates, not the date of enrollment.
Transfers
Transfers between Block Booking and Flexi-Care are not permitted. If you need to adjust your child's schedule, you must first withdraw and then re-enroll after your withdrawal is processed.
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